Item Coversheet


LEGISLATIVE MEMORANDUM


TO:


Honorable Mayor and Members of the City Council
FROM:
THRU: Nelson Moya, Chief of Police
DATE:

12/3/2020
RE:

Consideration of utilizing additional funding from the General Fund Undesignated Fund balance for the increased estimates of eleven (11) replacement vehicles for the Police Department ($21,646).

On September 3, 2020, Council approved the use of one-time funds to address certain capital needs, including replacement vehicles for the Police Department. A transfer $1,380,773 in surplus funds from the Risk Management Fund plus $500,000 in unexpended funds available from the end of FY20 were approved to fund an estimated total of $1,830,773 in unapproved capital requests identified during the FY21 budget planning process. Within this request was a total of 11 replacement vehicles for the Police Department estimated at $329,734. On October 1, 2020, the Florida Sheriff’s Association released the latest Cooperative Purchasing Program contracts for public safety vehicles. The FSA20-VEL28.0 Pursuit, Administrative, and Other Vehicles contract, valid October 1, 2020 thru September 30, 2022, now reflects significant increases to the base prices of popular public safety vehicles such as the 2021 Dodge Charger and 2021 Dodge Durango. Specifically, the base purchase price for 2021 Dodge Chargers increased by 26%. Additionally, prices increased for the other equipment required to outfit the vehicles for law enforcement use. With the assistance of the Fleet Department, Police reviewed the original estimates for the 11 vehicles requested to evaluate the updated costs focusing on an effort to minimize the overall impact of the price increases that occurred due to the effects of COVID-19 on the vehicle industry.

Upon completion of the revised estimates, the Police Department is now requesting $21,646 additional funds from the General Fund Undesignated Fund balance in order to purchase the 11 vehicles previously approved by Council on September 3, 2020. A detailed breakdown of the additional funds requested is provided as Attachment B.


REQUESTING DEPARTMENT:
Police Department

FISCAL IMPACT:
Council previously approved $329,734 from the General Fund Undesignated Fund Balance (Account# 001-0000-392-1001) originating from a one-time use of surplus funds from the Risk Management Fund for the purchase of 11 replacement vehicles for the Police Department. The requested additional funding from the Undesignated Fund Balance of $21,646 would increase the total fiscal impact for Police vehicles from the Undesignated Fund Balance to $351,380.

RECOMMENDATION:

Motion to approve the use of an additional $21,646 from the General Fund Undesignated Fund balance towards the increased estimates of the 11 replacement vehicles for the Police Department.

ATTACHMENTS:
Description
Attachment A - Legislative Memo Capital requests 9.3.2020
Attachment B - FY21 PD Vehicles Additional Funding Request