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LEGISLATIVE MEMORANDUM
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TO:
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Honorable Mayor and Members of the City Council | | FROM:
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| | | | | | | | | THRU:
| Frank Watanabe, Public Works Director, City Engineer and Juliet Misconi, Chief Procurement Officer |
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| | | | | | | | DATE:
| 12/3/2020 | RE:
| Award of Bid: Road bond paving, Unit 17 – IFB 07-0-2021 – Public Works Department (Ranger Construction Industries - $1,569,051.75). |
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| | | | | | | | The Unit 17 Road Paving Project is another Year 2 (Phase 2) Road Bond Paving. The Year 2 program was endorsed by the Infrastructure Advisory Oversight Board (IAOB) on January 27, 2020 and then approved by City Council on February 6, 2020. The project consists of Milling and Paving, thin lift overlay and micro-surfacing of existing roadways within Unit 17. The project also includes thermoplastic striping and pavement markers.
Three (3) bids were received. The Procurement Department staff reviewed the bids for responsiveness. Public Works Department evaluated the bids for responsibility and ability to perform the scope of services. The Department found the lowest responsive bid to be acceptable.
The City’s Engineers Estimate for the project was $1,987,130. The lowest bid is $1,426,410.75. Public Works Engineering staff has reviewed the pay items, proposed subcontractors, equipment list and checked references and is satisfied with the evidence provided by the contractor. Staff recommends Ranger Construction Industries, Inc., 4510 Glades Cutoff Road, Ft Pierce, Florida for the aware of IFB #07-0-2021/SB – Road Bond Paving – Unit 17.
Local Preference was not applied to this project because all bids exceeded the one million-dollar threshold amount.
Staff is also recommending a 10% contingency fund of $142,641 to cover any unforeseen change orders which is typical for construction projects. The contingency request is for funding appropriation of the project only. The City’s Procurement Ordinance governs the Council approval process for change orders. The Chief Procurement Officer can approve change orders up to a cumulative total of 10%, or individual change orders not to exceed $100,000, whichever is lower; any change order in excess of $100,000 or any change orders which cumulatively exceed 10% will be brought before Council for approval. Any funds remaining once the project has been closed will be transferred back to Road Bonds.
REQUESTING DEPARTMENT:
Public Works, Procurement |
| | | | | | | | FISCAL IMPACT:
Total project award will be $1,426,410.75 plus $142,641 for the contingency change orders will result in a total appropriation of $1,569,051.75. Funds are available in the GO Road Bond unassigned funds to G/L Account 309-7090-541-6303, Project No 20GO17 Unit 17 Road Paving.
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| | | | | | | | RECOMMENDATION: Motion to approve award of IFB #07-0-2021 Road Bond Paving – Unit 17 to Ranger Construction Industries out of Ft. Pierce, Florida. |
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