Item Coversheet


LEGISLATIVE MEMORANDUM


TO:


Honorable Mayor and Members of the City Council
FROM:
THRU: Christopher A. Little, P.E.; Yvonne McDonald
DATE:

12/3/2020
RE:

Consideration of appropriation of funds for engineering and other contractual services for removal of an abandoned water main at Jupiter bridge/C-1 canal ($35,000).

In 2010, the relocation of the Jupiter Bridge water main at the C-1 canal was completed (Project #08WS14) and the portion of the 12” water main that was mounted to the bridge structure was abandoned in place.  Based on the Florida Department of Transportation (FDOT) inspection performed on March 20, 2018, removal of the abandoned water main is required.  Approximately 370 linear feet of 12” steel water main must be removed as well as other appurtenances which are no longer in use. 

In FY20, the Utilities Department prepared a scope of services and the Procurement Office solicited for contractor services to remove the abandoned water main. No bids were received.  The work was budgeted as a BAR in FY20, and the funds were returned to fund balance since they were not used in FY20.

The Utilities Department wishes to utilize our Engineering Consultants to prepare construction documents and to bundle the project with other water main projects that are budgeted for FY21. The cost for engineering services is $5,000 and the cost for other contractual services for removal of the water main is $30,000.  Funding is available in the Utilities Operating Fund.



REQUESTING DEPARTMENT:
Utilities, Finance

FISCAL IMPACT:
Total estimated cost for engineering services is $5,000 and other contractual services is estimated at $30,000. A budget amendment will be submitted to cover funding for the project in FY 21. Pending approval of the budget amendment, funds will be available in the Utilities Department’s Utilities Operating Fund 421-8020-533-3121/Project #21WS24 ($5,000) and 421-8020-533-3409/Project #21WS24 ($30,000).

RECOMMENDATION:

Motion to approve the appropriation of funds in the amount of $35,000 on the next scheduled FY 21 budget amendment.    

ATTACHMENTS:
Description
FDOT Bridge Inspection Report