On September 7, 2023, the City Manager sought Council consideration for funding to be allocated to meet some of the unfunded capital, operating, and personnel requests for Fiscal Year 2024. Included in the requests represented to Council, identified as attachment FY 24 Additional Funding Requests, were twenty-seven (27) Marked Patrol SUVs, five (5) Police Admin SUVs, eleven (11) Unmarked Sedans, and one (1) Marked K9 SUV for a total of forty-four (44) replacement vehicles for the Police Department. The funding requested for those vehicles was presented at $2,555,635, however errors with the information for the Unmarked Sedans and the Marked K9 SUV were identified by staff after Council approved the additional funding. The requests for these assets were meant to mirror the funding outlined in the FY24 capital outlay submittals from Police Department during the budget process. The correct funding amounts for the forty-four (44) vehicles would have been $2,857,320, causing a variance of $301,685 and leaving the Police Department short on funding for seven (7) of the requested assets.

In reference to the line item for the Unmarked Police Sedans, the request was listed for 5 vehicles at a cost of $47,055 per vehicle and 6 CSU (Crime Suppression Vehicles) at $47,955 per vehicle because they require one additional accessory for their assignment. The total amount of funding calculated for the line item, however, was only the amount for the five (5) vehicles at $47,055 or $235,275 which is not enough to cover the full cost of the eleven (11) approved Unmarked Sedans. The requested six (6) vehicles for the Crime Suppression Unit are of importance to the department who is actively working to reduce the number of vehicles on lease as prices in the lease vehicle industry continue to rise and inventory is harder to come by.  Therefore, the Police Department is requesting additional funding for the mistakenly omitted $287,730 from the September 7th listing for CSU vehicles.

Additionally, there was an error for the Police Marked K9 SUV which was entered at the 2023 pricing ($59,200) and not the 2024 projected cost of $73,155. The difference of $13,955 is being requested by the Police Department so it can fund a fully outfitted Marked K9 SUV. Combined, the Police Department is seeking additional funding totaling $301,685 from the Undesignated Fund Balance to correct the errors from the original request and to be able to procure the needed forty-four (44) replacement vehicles in FY24.