Item Coversheet


LEGISLATIVE MEMORANDUM


TO:


Honorable Mayor and Members of the City Council
FROM: Suzanne Sherman, City Manager
DATE:

12/7/2023
RE:

Consideration of travel and training for specified City employees (Office of the City Manager and Information Technology Department).

The following requests were not included in the September 20, 2023 Fiscal Year (FY) 2024 Approved Travel and Training spreadsheet for the City Manager's Office (CMO).

 

The City's Federal Lobbyist has requested City representation to meet with our Florida federal elected representatives to discuss the City's 2024-2025 Federal Legislative Priorities. The City Manager's Office FY 2024 approved budget has travel and per diem has $1,500 assigned toward potential lobbying in Washington DC.

The City Manager is requesting City Council's approval to approve travel for Deputy City Manager Joan Junkala-Brown to travel to Washington, D.C. in February 2024.  Mrs. Brown would travel via roundtrip airfare with an estimated total of $600.  The hotel/lodging is estimated to be $300 per night for four (4) nights for an estimated total of $1,200, plus hotel tax estimated at $200. Per diem is estimated to be a total of $390. The estimated cost for ride share/Uber/Lyft will be $100.

As this was only budgeted for the amount of $1,500, staff will submit a budget amendment for the remaining amount of $990 during the next regularly scheduled Budget Amendment.

 

 

Staff is also requesting authorization for Deputy City Manager Juliet Misconi and IT Director Brian Robinson to attend a one-day Cybersecurity Training which will be held at the FIU College of Business Complex in Miami, FL on January 11, 2023. This is a free executive-level training for long-range strategic planning to meet government agency's cybersecurity needs and also covers requirements of Florida Statutes 282.3185. 

 

Both attendees will be traveling over late afternoon on January 10th. As this training will end at 5pm, and undoubtedly have after-session meet-and-greets, they will be staying the night of the 11th as well. However, Mrs. Misconi will stay with a friend the 11th, whereas Mr. Robinson will have one more hotel stay charge. The hotel/lodging near the training campus is estimated to be $188 per night each, with hotel tax estimated at $25 per day and will be tax exempt upon check out. Per diem is estimated to be a total of $36 for Mrs. Misconi and $52 for Mr. Robinson.

 

The total estimated cost for Juliet is $248.33, and is available within the City Manager's Office Travel & Per Diem account number 001-1210-512-4001. The total estimated cost for Brian is $476.66, and is available within the IT Departments Travel & Per Diem account number 001-2310-519-4001.



REQUESTING DEPARTMENT:
City Manager's Office, Information Technology

FISCAL IMPACT:

The total estimated cost of travel and training for travel to Washington DC is estimated at $2,490 and will be available in the City Manager's Office, account 001-1210-512-4001, which has a current balance of $1,500 for travel to Washington DC. The CMO is requesting an allocation of $990, to be scheduled on the next regularly scheduled budget amendment.

 

The total estimated cost for the Cyber Security Training for Deputy City Manager Misconi is $248.33, and is available within the City Manager's Office Travel & Per Diem account number 001-1210-512-4001. The total estimated cost for IT Director Robinson is $476.66, and is available within the IT Departments Travel & Per Diem account number 001-2310-519-4001.


RECOMMENDATION:

Motion to acknowledge and approve travel for the Deputy City Manager Junkala-Brown as noted above; and approve travel for Deputy City Manager Misconi and IT Director Robinson as noted above.

ATTACHMENTS:
Description
Travel Backup