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LEGISLATIVE MEMORANDUM
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TO:
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Honorable Mayor and Members of the City Council | | FROM:
| Suzanne Sherman, Acting City Manager |
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| | | | | | | | | THRU:
| Juliet Misconi, Chief Procurement Officer, on behalf of Utilities, Facilities, Public Works & Parks |
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| | | | | | | | DATE:
| 7/16/2020 | RE:
| Award of Bid: 'Cooperative Purchase', Equipment rental - IFB 14-0-2020 - various departments (EP Rents, LLC; HERC Rentals Inc.; NESCO, LLC; Ring Power Corporation; Sunbelt Rentals, Inc.; Florida BC Holdings, LLC dba Synergy Rents; Trekker Tractor, LLC; and United Rentals (North America), Inc. - estimated annual amount of $107,317). |
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| | | | | | | | The Procurement Department is the lead agency for the competitive solicitation for Equipment Rental for the Brevard County Public Entity Purchasing Cooperative (BCPEPC). For this solicitation, Brevard County Board of Commissioners, Brevard County School Board, and the cities of Cocoa, Melbourne, and Titusville also participated in the solicitation. The purpose of the BCPEPC is to combine purchasing power to leverage more competitive pricing based on volume. This solicitation has a list of nearly 200 pieces of equipment and has rates for daily, weekly, and monthly rental.
The BCPEPC solicitations are conducted and awarded in accordance with the lead agency’s Procurement regulations. This solicitation will be awarded to multiple vendors on an as-needed basis, based on price and equipment availability.
Eight (8) bids were received. The Procurement Department staff reviewed the bids for responsiveness. Public Works, Utilities, Facilities, and Parks Department evaluated the bids for responsibility and ability to provide the commodities specified. These Departments reviewed the bids and found all bids to be acceptable.
Staff recommends EP Rents, LLC, HERC Rentals Inc., NESCO, LLC, Ring Power Corporation, Sunbelt Rentals, Inc., Florida BC Holdings, LLC dba Synergy Rents, Trekker Tractor, LLC and United Rentals (North America), Inc. for award of IFB #45-0-2020/SZ – Equipment Rental (Co-op). A detailed tabulation of pricing is available on the City’s website; a list of the awarded vendors is attached.
Local Preference was not applied to this project because it is a cooperative agreement which prohibits the use of local preference.
REQUESTING DEPARTMENT:
Utilities, Public Works, Recreation, Parks and Facilities, Procurement |
| | | | | | | | FISCAL IMPACT:
The City’s estimated annual expenditure against this agreement is $107,317.00 for various equipment rental for projects and operational needs. Funding for equipment rental is budgeted in various departmental accounts.
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| | | | | | | | RECOMMENDATION: Motion to approve award of IFB #45-0-2020/SZ – Equipment Rental (Co-op) to EP Rents, LLC in Apopka, Florida, HERC Rentals Inc. in Orlando, Florida, NESCO, LLC in Bluffton, Indiana, Ring Power Corporation in St. Augustine, Florida, Sunbelt Rentals, Inc. in Fort Mill, South Carolina, Florida BC Holdings, LLC dba Synergy Rents in Tampa, Florida, Trekker Tractor, LLC in Hialeah Gardens, Florida and United Rentals (North America), Inc. in Melbourne, Florida. Council approval is requested to establish a one (1) year term contract, renewable by the Procurement Department for four (4) additional one (1) year terms.
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