The Information Technology (IT) Department is requesting authorization and funding in the amount of $213,937.80, to purchase a Cisco Security Solution. With the increased number of confirmed cases of cyber-attack worldwide, the IT department is taking proactive steps to implement security measures to further secure the City’s technology assets. This Security Solution provided by Cisco will further enhance the City’s security posture and its ability to maintain safe day to day communication with residents, vendors, and City staff. The solution will replace hardware that is at end of life (EOL) and end of support (EOS), it will also provide real-time visibility, and improve response time to mitigate threats. The Security Solution comes with a leading-edge cyber threat intelligence team that creates intel to detect, analyze and protect against both known and emerging threats.
The upfront cost of the Cisco Security Solution is $213,937.80, which includes all licenses and maintenance costs for five (5) years. The cost paid today, will eliminate the need to pay the existing annual cost of $47,620 or $238,100 over the next five years, for licensing and maintenance that will no longer be maintained on hardware to be replaced by the Cisco Security Solution. The proposed agreement offers a 63% discount which would allow the City to move to more a robust cyber defense solution; as well as provide a cost savings, of $24,000 over the five (5) year period.
The Omnia Partners contract was previously approved by Council on 10/3/2019 as part of a list of cooperative and other agency contracts the City utilizes for ongoing needs. Software House International, Inc. (SHI) is the awarded provider for Omnia (formerly National IPA) continuing cooperative contract for Information Technology Solutions & Services, contract #2018011, solicited for National IPA by the City of Mesa, Arizona. The contract has discounts off list for various categories of IT commodities and services and expires February 28, 2023. The contract permits the vendor to offer discounts above and beyond the contract discount, which SHI, Inc. is offering for this quote.
The IT staff reviewed multiple vendors for a security solution and determined that the Cisco product best meets the City’s needs. The proposed five (5) year Enterprise Agreement (EA) offers a significant discount of 63% that includes hardware, software, maintenance, and 24-hour support. The EA has been reviewed by the City Attorney’s office.
In accordance with the City’s Code of Ordinances, Section 38.12(F)(4) Cooperative Purchases: The City may purchase from any cooperative contract, including but not limited to: term contracts by the State of Florida, Federal General Services Administration, and other governmental cooperatives and entities within and outside the State of Florida provided that the cooperative contract is established in compliance with the procurement procedures and requirements of the issuing body, entity, authority, or cooperative. If such other governmental or cooperative contract is utilized, the public notice requirements and the need to utilize the methods of selection processes included in this Ordinance are obviated. The ability to utilize cooperative contracts shall not be restricted by nonparticipation in the estimated quantities of the City’s needs, nor inaccurate estimates of usage by the City prior to award of the cooperative contract. The City may utilize (piggyback) a contract entered into by another governmental or public entity and a provider of supplies or services required by the City, if the Chief Procurement Officer determines that it is practicable and advantageous for the City to employ this method of purchase, and such contracts specify that they are cooperative procurements at the time of solicitation. Any such contracts equal to or in excess of $100,000 shall go to the City Council for approval.
Staff is requesting to utilize the Omnia Partners Contract #: 2018011-02, which expires February 28, 2023, for the purchase of a Cisco Security Solution. Information related to the security network infrastructure is exempt pursuant to Florida Status section 119.0713(5)(a)(1) and 119.071(d)(1)(f); therefore, the pricing proposal was redacted.
REQUESTING DEPARTMENT:
Information Technology
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