In accordance with the provisions of Section 287.055, Florida Statutes for Consultants Competitive Negotiation Act (CCNA), the City of Palm Bay solicited and accepted qualification submittals from individuals and firms to provide architectural and engineering design for a new building addition to the Malabar Road City Hall Campus.  The primary occupants of the proposed building include the Building Department and the Utilities Department Customer Service Division. Services include planning, design, permitting and bidding support and construction administration.  On May 6, 2021, City Council authorized staff to negotiate a Master Agreement and establish an hourly rate schedule with the highest ranked firm, Silling Architects located in Orlando, Florida.

A negotiation team representing the City was established and consisted of Chris Little, Utilities Director, Larry Bradley, former Growth Management Director, and Susan Blair, Acting Chief Procurement Officer. Following Council’s authorization to negotiate, the team met multiple times and conducted negotiations with Silling Architects. The team and the firm successfully came to agreement on issues of contractual terms and conditions for the Master Agreement and hourly rates (Attachment A to the Master Agreement). In addition, the negotiation team successfully came to an agreement on the scope of services and cost proposal for Task Order 01-2021, Architectural and Engineering Design Services for New City Hall – Building B (Attachment B, to the Master Agreement). This Task Order is made up of 8 tasks for design and permitting, scheduled to be completed in Fiscal Year 2022. The Facilities Maintenance Department anticipates another Task Order for bidding and construction administration services for this project in Fiscal Year 2022 and will be presented to Council for approval.