LEGISLATIVE MEMORANDUM

The Parks & Recreation Department contracts out for mowing, curb edging, weed and grass trimming, and blowing services at twenty-six (26) park sites (approximately 211 acres). For the previous contract, the contractor serviced the sites once per week in May through October and once every two weeks from April through November, for approximately 39 cuts per year.

The City solicited for a base bid of thirty-nine (39) cuts, with an alternate of twenty-six (26) cuts per year. Five (5) bids were received in response to the City’s solicitation. Procurement staff reviewed the bids for responsiveness. Parks and Recreation staff evaluated the bids for responsibility and ability to perform the scope of services. The department found the lowest bid to be acceptable.

Staff recommends Global Greenz, LLC of Palm Bay as the vendor for Mowing – City Parks for the base bid in the amount of $163,217.73 annually.

Local preference was applied to the responses submitted from three of the bidders. The preference did not affect the outcome of the tabulation.

REQUESTING DEPARTMENT:
Recreation, Procurement

FISCAL IMPACT:
For the remainder of FY20, funding is currently budgeted in account #001-4026-572-3402 (mowing Contracts). To cover the increased funding requirements for outside mowing services an internal transfer of funds from 001-4010-572-4001 (cancelled training and travel expenditures) is necessary. In fiscal year 2021, the additional cost for 12 months of mowing services will be $23,082.15 more than FY20’s adopted budget of $140,135.58.

RECOMMENDATION:

Motion to approve 1) award of IFB #61-0-2020MS/SZ Mowing City Parks to Global Greenz, LLC. located in Palm Bay, Florida for a one-year period, with the option to renew for two (2) additional one-year terms; and 2) the budget transfer of $23,082.15 from Undesignated Fund Balance to 001-4026-572-3402 (Mowing Contracts) to cover Year 1 annual contract cost.